Response plays let you create packages of incident actions that can be applied at any time to an incident with just a single button click or that can be immediately applied to all new incidents created on a service. This enables you to take a complex activity, like assembling a response team of multiple on-calls and an incident commander, and make it available to anyone that needs to use it. Grouping up these actions into a reusable play has several benefits:
- Turn documented processes into executable objects.
- Reduce the opportunity for errors and mistakes while following incident response processes.
- Drastically cut down on the time taken to execute incident response processes.
The current set of actions that can be a part of a response play include:
- Mobilize a Response (Notify responders other than the assignee to help resolve the incident.)
- Engage Stakeholders (Subscribe people who are not directly involved with resolving the incident to receive status updates.)
- Publish Status Updates (Send a prepared status update to all subscribers attached to the incident, to keep them aware of the incident’s progress.)
- Add a Conference Bridge (View the conference bridge details on the incident details page.)
A response play can be used directly by on-call engineers during triage when they determine something they’ve been paged for is bigger than expected. A service can also be configured to run a response play automatically whenever an incident opens on that service.
Required User Permissions
Manager, Global Admin or Account Owner base roles can create response plays.
To check what role you have, or if you need your permissions adjusted, please visit our section on Changing User Roles.
- Navigate to Configuration Response Plays.
- Click the New Response Play button and enter a Name and optional Description and Team.
- Next, select your preferred settings options in the What should happen when this play runs? and Who can run this play on demand? sections (more details below).
- Once you have made your selections, click Create Play.
This section allows you to set what actions you would like the response play to take when it is run on an incident. Options for these actions are:
- Set conference bridge details for incident
- Notify responders other than the assignee to help resolve the incident
- Subscribe people who are not directly involved with resolving the incident to receive status updates
- Publish a status update to all subscribers
You can automatically include meeting details for a conference bridge in the incident details. This will make the meeting details available to responders looking at the incident in the mobile app or in the web app. Note: to send meeting details in the request to responders itself, you must also include it directly in the custom message to responders.
Select the Share conference bridge information with responders option to enter the meeting details:
If your account has access to the add responders feature, you can select Escalation Policies and/or Users to notify as additional responders on an incident. You can choose to Send the default message to the responders... or you can select Send a custom message to responders (details below).
You may also want to use a custom responder message - this allows you to specify a conference bridge phone number or URL, or a Slack channel where the response will be taking place.
Check the the Notify responders other than the assignee to help resolve the incident option, then select Send a custom message to responders and enter your custom message.
Phone numbers should be formatted like 234-567-8912,,,,1234#, where a comma (,) represents a one-second wait and pound (#) completes access code input.
Responders will be able to tap on the phone number and/or video call URL directly from the SMS they receive.
Here are phone number formats that will work:
+1 (234) 567-8912
1 (234) 567-8912
Subscribe people who are not directly involved with resolving the incident to receive status updates
If your account has access to the add subscribers feature, you will have the option to select Users and/or Teams to subscribe to the incident when you run this play.
If your account has access to add subscribers feature, you may also include a status update message that will be added when you run this play on an incident.
You have the option of associating a response play to a team. At the moment only one team can be assigned to a response play. The team determines when the play will be shown in the Run a Play listing dropdown.
In this setting, you have the following options:
- No one can run this play on demand: This ensures that the play will not be suggested to responders when looking at an incident. This is useful for plays attached to services that automatically trigger incidents.
- All incident responders: This play will be shown to all responders, regardless of what team they are on.
- Incident responders on a specific team (only available if the play is associated with a team): The play will be shown on an incident's Run a Play listing, but only when the active user is a member of the play's team.
- Navigate to Configuration Response Plays.
- Click the to the right of your desired response play and select Edit.
- Edit your response play based on the settings defined in the above sections.
- Click Save Changes.
From the Incident details page, you can Run a Play from the button bar of the incident. You can select any play from the list.
A confirmation box will pop up to confirm your selection for running the play.
If you added responders to a play, your responders will have the ability to Accept or Decline your request.
You can run a response play whenever an incident is created on a service. Choose the service and click Edit Service. Once on the edit screen, you can choose or clear the response play that will be used for new incidents on the chosen service.
Open an incident and click More
Tap Run a Play
Confirm that you want to Run the play